We do not capture or store any personal information about individuals who access this website, except where you voluntarily choose to give us your personal details via e-mail or by enquiring about or ordering any of our services and products. In these latter cases, the personal information you give us is used exclusively by us to provide you with current and future information about our services and products. We do not pass any of your personal data to outside organisations and/or individuals, except with your express consent.
If you are a member of CALA, we ask you for your basic personal information (name, email, professional postal address, membership of any panel and professional website) when you sign a membership application form.
We safeguard your data, electronically on encrypted files kept by the membership secretary. We will not share this data with anyone save as agreed by you.
We rely on you to tell us of any changes to your personal data. If you would like to make a change or have any queries about the data we hold on you, please contact us at email@example.com.
If you decide at any point you do not want us to hold your data, please let us know and we will delete your data off our database within 28 days.
CALA Legitimate Interests Assessment
Why do you want to process the data?
It is the legitimate interest of our organisation to ensure that we are able to:
It is necessary for us to process this data because we need to be able to communicate with our members to provide them with member benefits.
Will this processing actually help you achieve your purpose?
Is the processing proportionate to that purpose?
Can you achieve the same purpose without the processing?
Can you achieve the same purpose by processing less data, or by processing the data in another more obvious or less intrusive way?
No. The way we collect data is not intrusive and the amount of data we collect is minimal.
CALA Members understand that CALA needs their personal data in order to connect with them and provide them with our services.
Nature of the personal data
Is it special category data or criminal offence data?
Is it data which people are likely to consider particularly ‘private’?
Are you processing children’s data or data relating to other vulnerable people?
Is the data about people in their personal or professional capacity?
Yes, only in their professional capacity.
Do you have an existing relationship with the individual?
Yes – they are members of CALA.
What’s the nature of the relationship and how have you used data in the past?
CALA Members understand that CALA needs their personal data in order to connect with them and provide information about our events and training. The way in which we used the data formerly and currently has not changed.
Did you collect the data directly from the individual? What did you tell them at the time?
Yes, data is collected directly from the individual member at the date they become members. At the time of data collection, users are told that information will be used for CALA admin purposes and to communicate with members.
If you obtained the data from a third party, what did they tell the individuals about reuse by third parties for other purposes and does this cover you?
We do not collect data from a third party.
How long ago did you collect the data? Are there any changes in technology or context since then that would affect expectations?
We have been collecting basic data about our members for 4 years. The data has always been saved and processed on an electronic/computer based basis.
Is your intended purpose and method widely understood?
Are you intending to do anything new or innovative?
Do you have any evidence about expectations – eg from market research, focus groups or other forms of consultation?
Are there any other factors in the particular circumstances that mean they would or would not expect the processing?
What are the possible impacts of the processing on people?
Time it takes for them to respond to our communications.
Will individuals lose any control over the use of their personal data?
No. Individuals have always been able to contact us to alter, add to, or delete their details at any time. When they cease to be members their data is removed from the website and membership lists.
What is the likelihood and severity of any potential impact?
Are some people likely to object to the processing or find it intrusive?
Would you be happy to explain the processing to individuals?
Can you adopt any safeguards to minimise the impact?
Yes. We can follow all the guidelines that GDPR has put into place and be vigilant to prevent fraud and/or data breaches. We have a specific Date Protection Officer who has received relevant training. She is Katy Chokowry.
Conclusion and decision on Legitimate Interest
CALA believe we have Legitimate Interest in regard to GDPR, with respect to our members and the child abduction lawyers’ community.
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