Cookies and Privacy Policies
How CALA uses your data
We do not capture or store any personal information about individuals who access this website, except where you voluntarily choose to give us your personal details via e-mail or by enquiring about or ordering any of our services and products. In these latter cases, the personal information you give us is used exclusively by us to provide you with current and future information about our services and products. We do not pass any of your personal data to outside organisations and/or individuals, except with your express consent.
Data Protection Notice
OUR PRIVACY STATEMENT FOR OUR MEMBERS
If you are a member of CALA, we ask you for your basic personal information (name, email, professional postal address, membership of any panel and professional website) when you sign a membership application form.
We safeguard your data, electronically on encrypted files kept by the membership secretary. We will not share this data with anyone save as agreed by you.
We rely on you to tell us of any changes to your personal data. If you would like to make a change or have any queries about the data we hold on you, please contact us at firstname.lastname@example.org.
If you decide at any point you do not want us to hold your data, please let us know and we will delete your data off our database within 28 days.
CALA Legitimate Interests Assessment
Why do you want to process the data?
It is the legitimate interest of our organisation to ensure that we are able to:
Provide our members with unique log-in details to access the members area of the website
Communicate with our members about upcoming events, training courses and general news What benefit do you expect to get from the processing? No third parties benefit from the data we process. Our members have a legitimate interest in ensuring that their data can accessed by third parties via a dedicated section of our website to ensure that they are identified as practitioners with experience and an interest in this field. Are there any wider public benefits to the processing? Very important, as it is personal information that can be used to contact them.What would the impact be if you couldn’t go ahead with the processing? In regards to e-privacy, we only email contacts who have provided their email address as part of their membership application Are you complying with other relevant laws? Yes
Are you complying with industry guidelines or codes of practice?
Are you complying with any specific data protection rules that apply to your processing (eg profiling requirements, or e-privacy legislation)?
We wouldn’t be able to contact our members or provide them with membership benefits.
How important are the benefits that you have identified?
Do any third parties benefit from the processing?
We benefit from collecting and processing this data because we can use it to communicate to our members and non-members.
It is necessary for us to process this data because we need to be able to communicate with our members to provide them with member benefits.
Will this processing actually help you achieve your purpose?
Is the processing proportionate to that purpose?
Can you achieve the same purpose without the processing?
Can you achieve the same purpose by processing less data, or by processing the data in another more obvious or less intrusive way?
No. The way we collect data is not intrusive and the amount of data we collect is minimal.
CALA Members understand that CALA needs their personal data in order to connect with them and provide them with our services.
Nature of the personal data
Is it special category data or criminal offence data?
Is it data which people are likely to consider particularly ‘private’?
Are you processing children’s data or data relating to other vulnerable people?
Is the data about people in their personal or professional capacity?
Yes, only in their professional capacity.
Do you have an existing relationship with the individual?
Yes – they are members of CALA.
What’s the nature of the relationship and how have you used data in the past?
CALA Members understand that CALA needs their personal data in order to connect with them and provide information about our events and training. The way in which we used the data formerly and currently has not changed.
Did you collect the data directly from the individual? What did you tell them at the time?
Yes, data is collected directly from the individual member at the date they become members. At the time of data collection, users are told that information will be used for CALA admin purposes and to communicate with members.
If you obtained the data from a third party, what did they tell the individuals about reuse by third parties for other purposes and does this cover you?
We do not collect data from a third party.
How long ago did you collect the data? Are there any changes in technology or context since then that would affect expectations?
We have been collecting basic data about our members for 4 years. The data has always been saved and processed on an electronic/computer based basis.
Is your intended purpose and method widely understood?
Are you intending to do anything new or innovative?
Do you have any evidence about expectations – eg from market research, focus groups or other forms of consultation?
Are there any other factors in the particular circumstances that mean they would or would not expect the processing?
What are the possible impacts of the processing on people?
Time it takes for them to respond to our communications.
Will individuals lose any control over the use of their personal data?
No. Individuals have always been able to contact us to alter, add to, or delete their details at any time. When they cease to be members their data is removed from the website and membership lists.
What is the likelihood and severity of any potential impact?
Are some people likely to object to the processing or find it intrusive?
Would you be happy to explain the processing to individuals?
Can you adopt any safeguards to minimise the impact?
Yes. We can follow all the guidelines that GDPR has put into place and be vigilant to prevent fraud and/or data breaches. We have a specific Date Protection Officer who has received relevant training. She is Katy Chokowry.
Conclusion and decision on Legitimate Interest
CALA believe we have Legitimate Interest in regard to GDPR, with respect to our members and the child abduction lawyers’ community.
Cookies policy (information our website collects from you)
WHAT IS A COOKIE?
Cookies are used to improve your experience on the web by e.g. remembering your passwords, enabling you to set the size of text, or making it easy to add items to a shopping cart. Analytics cookies which track your behaviour across a site without identifying you in anyway are collected to help website owners understand what works well on the site and what could be improved.
TYPES OF COOKIE? AS DEFINED BY THE ICC COOKIE GUIDE
Category 1: strictly necessary cookies:
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.
Category 2: performance cookies:
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works. By using our website you agree that we can place these types of cookies on your device.
Category 3: functionality cookies
These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites. By using our website you agree that we can place these types of cookies on your device.
Category 4: targeting cookies or advertising cookies: (we do not use category 4 cookies)
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.
COOKIES USED ON THIS SITE
Cookie name Details Category
PHPSESSID Generated by PHP and is required to maintain sessions within the website 1
__utma Generated by Google Analytics, the analytics system installed on the website. 2
__utmb Generated by Google Analytics, the analytics system installed on the website. 2
__utmc Generated by Google Analytics, the analytics system installed on the website. 2
__utbz Generated by Google Analytics, the analytics system installed on the website. 2
VISITOR_INFO1_LIVE Generated by YouTube, required to play videos on the website. 3
PREF Generated by YouTube, required to play videos on the website. 3
use_hitbox Generated by YouTube, required to play videos on the website. 3
HOW CAN I PREVENT COOKIES FROM BEING SET?
You can edit the preferences within your browser to prevent cookies being set. For help on doing this visit the help or tools section of your browser software. Note that if you do this it may limit the functionality of the website and you may not have access to the full features of the site.
HOW CAN I REMOVE COOKIES FROM MY DEVICE?
The method for removing cookies depends on which browser you are using. A useful starting point for this is either to search online for “How to remove cookies from [insert your browser] …” and insert your browser or you can take a look at: https://www.wikihow.com/Clear-Your-Browser’s-Cookies